Hybrid working as a reality in the SME sector
Hybrid teams are no longer just a trend in corporate groups, but have long been part of everyday life in many medium-sized companies. Employees sometimes work in the office, sometimes from home, others regularly travel abroad or manage projects in different time zones. Flexibility brings advantages - it saves time, increases attractiveness as an employer and enables new forms of collaboration. At the same time, however, a new complexity arises: information is more easily lost, agreements are delayed and misunderstandings often arise that unnecessarily slow down projects.
Typical problems in hybrid teams
A team member takes minutes of a meeting, but the colleague abroad has already finished work and won't see the information until the next day. Meanwhile, others continue working with half the information. Or a project manager is on a business trip in the USA while his German team searches in vain for status updates in the morning. These time shifts and asynchronous workflows lead to delays, duplication of work and frustration.
Hybrid working is also challenging regardless of time zones: knowledge silos develop more quickly when teams are not in the same room. Context is lost when documents are shared without explanation. And spontaneous questions that could be clarified quickly at the desk in the office often remain unanswered in the digital space.
Read more about the dangers of knowledge silos in the article Cross-Agent Collaboration.
How AI buddies provide support
This is exactly where AI buddies like Amaiko to. They accompany employees individually, familiarise themselves with their working methods and ensure that knowledge is not lost - regardless of when or where someone works.
- Persistent memory: All relevant information is saved and remains available even if colleagues are offline or in a different time zone.
- Proactive support: The buddy actively reminds you of open points, asks for missing information and automatically makes it available to the team.
- Cross-Agent Collaboration: Buddies exchange ideas with each other and ensure that knowledge is shared across departments and locations.
- Seamless Team integration: Everything happens directly in Microsoft Teams - where collaboration takes place anyway.
Practical examples: This is what it looks like in everyday life
A hybrid team is planning a project meeting. While one part of the team is sitting together in the office, a colleague is travelling on business. Her buddy automatically logs the most important content and makes it available in her Teams channel. This allows her to pick up exactly where the team left off in the hotel lobby in the evening.
Or: Two team members work in different time zones. The buddy ensures that one person's results reach the other immediately - without waiting times or endless email chains.
You can find out more about how employees are relieved in the article on Increase employee satisfaction.
Concrete advantages for SMEs
With AI buddies, the biggest stumbling blocks of hybrid work disappear:
- Time zones and travelling are no longer a problem because information is not tied to working hours.
- Departments work together efficiently, even if they are physically separated.
- New employees get up to speed more quickly because the buddy automatically provides knowledge.
- Teams save time because fewer queries and coordination rounds are necessary.
Our contribution to the ROI of AI.
Conclusion: Hybrid work without frictional losses
Hybrid teams are here to stay. But only when information is available and accessible to everyone at all times does this form of working realise its full potential. Amaiko Buddies turns hybrid working from an organisational tour de force into a real productivity booster.
See Amaiko in action:
Book your personal consultation now and find out how AI buddies can support hybrid teams in your company.
Book an appointment now