Onboarding rethought: How AI shortens familiarisation time by 60 %
The bumpy start for new employees
New job, new faces, new processes - onboarding is a real challenge for many employees. In small and medium-sized enterprises (SMEs) in particular, every new employee requires a great deal of effort: work processes have to be explained, knowledge passed on and responsibilities clarified.
But all too often, there is not enough time for structured onboarding. Documentation is incomplete, information is scattered across different systems or - even worse - only in the heads of individual colleagues. As a result, new employees take weeks or even months to become truly productive. Why this also affects the Employee satisfaction we have analysed in detail in another article.
Why onboarding is so expensive
The longer it takes new team members to find their feet, the more Productivity is lost. This not only slows down projects, but also the entire team.
Example: Studies show that inefficient onboarding costs SMEs per employee several thousand euros in hidden costs.
In addition, the burden on existing teams is often underestimated. Experienced employees invest a lot of time in familiarisation instead of concentrating on their actual tasks. This leads to frustration - on both sides.
It becomes even more critical when information is not available centrally. Then "learning by doing" is the only way forward. Errors, repetitions and unnecessary detours are the result - and all of this costs money.
Why traditional onboarding methods are not enough
Folder structures, wikis or checklists are a start - but they have clear limits:
- They are often not currentbecause they have to be maintained manually.
- You help not proactivewhen new employees have questions.
- You offer No individual supportwhich is orientated towards the role or working style.
The result: onboarding remains tedious and inefficient.
The solution: AI-based onboarding with Amaiko
This is where Amaiko Instead of relying on static documents, a personal AI buddy accompanies new employees from day one.
- Adaptive support: Amaiko recognises what information is missing in everyday working life and provides it in a targeted manner.
- Proactive enquiry: The buddy actively asks questions if knowledge is not yet available or unclear.
- Seamless integration into Microsoft Teams: No additional tools - new employees find everything directly in their familiar environment. Read here why the combination of Microsoft Teams and AI is so unbeatable.
- Cross-Agent Collaboration: Knowledge is automatically shared between departments - nobody has to reinvent what already exists. You can find out how this works in practice in the article on Cross-Agent Collaboration.
The result: up to 60 % shorter familiarisation times - and therefore productive new colleagues more quickly.
Concrete advantages for SMEs
With AI-based onboarding, companies not only save time, but also increase motivation:
- New employees are ready for work more quickly.
- Existing teams are relieved.
- Errors are reduced.
- Satisfaction increases - and has a direct impact on employee loyalty.
It becomes even clearer when you look at the Return on investment from AI looks: Onboarding is one of the fastest ways to prove the business case for AI.
Conclusion: Welcome to the future of onboarding
Structured onboarding is not a luxury, but an investment in productivity and employee retention. Companies that rely on modern solutions here benefit twice over: new employees feel at home more quickly and existing teams are relieved.
With Amaiko, onboarding is transformed from a tough obligation into a smart, efficient and motivating start.
See Amaiko in action:
Book your personal consultation now and find out how you can rethink onboarding in your company.
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