Your team already knows how to use amaiko.
They just don't know it yet.
From the CEO's morning briefing to HR onboarding — here's what happens when every role gets an AI that actually understands their job.
Use Cases
CEO
Your morning starts with clarity, not chaos.
Daily Briefing
amaiko compiles a compact morning briefing with emails, calendar highlights, open decisions, and critical KPIs.
Prompt
› Create my morning briefing: important emails, today's meetings, open decisions. Prioritize items that need action.
Board Meeting Prep
amaiko gathers relevant documents, summarizes project status and open risks, and drafts an agenda with time estimates.
Prompt
› Prepare the board meeting on March 10: collect latest project status reports, open risks, and agenda suggestions. Create a one-page summary.
Decision Log
After a decision is made, amaiko documents the context, participants, underlying documents, and stores the result in the knowledge base.
Prompt
› Document the decision on IT outsourcing strategy: participants, decision basis, linked documents, and next steps. Save as a knowledge sheet under 'IT Strategy'.
Use Cases
IT
Incidents summarized before you've triaged one.
Incident Summary
amaiko aggregates service desk tickets, links relevant logs and documents, and creates a priority list with recommended actions.
Prompt
› Create today's incident overview: open tickets by priority, affected systems, likely root causes, and recommended immediate actions.
Onboarding Check
amaiko checks new employees against HR systems, suggests required permissions, and creates setup tasks in Planner.
Prompt
› Onboarding: New employee Lukas Meier (ID 12345) — which Microsoft and CRM permissions does he need? Create setup tasks in Planner.
Patch Reminder
amaiko monitors patch cycles, identifies critical updates, and creates weekly action lists for the IT team.
Prompt
› Create the weekly patch overview: critical systems, outstanding security updates, recommended order, and planned downtime windows.
Use Cases
Sales
Every deal, every follow-up — nothing slips through.
Deal Update
amaiko syncs emails and calendar with your CRM, summarizes lead status, and suggests next sales actions.
Prompt
› Give me an update on my open deals: stage, next step, last communication, and recommended action for this week.
Follow-up Reminder
amaiko creates follow-up tasks and email templates for outstanding proposals and schedules reminders.
Prompt
› Create follow-up emails for proposals older than 7 days. Customize templates for media clients, set follow-up tasks with a 3-day deadline.
Meeting Briefing
amaiko creates meeting briefings with customer data from your CRM, relevant documents, and conversation goals.
Prompt
› Prepare the meeting with Acme Corp on March 5: CRM summary, last email, open items, and 3 conversation goals.
Use Cases
Procurement
Suppliers tracked, contracts flagged, approvals moving.
Supplier Performance
amaiko aggregates supplier KPIs, late deliveries, and open complaints into a prioritized overview.
Prompt
› Create the monthly supplier performance report: on-time delivery, complaints, open orders. Prioritize underperforming suppliers.
Order Approvals
amaiko identifies orders pending approval, notifies decision-makers via email or Teams, and tracks sign-offs.
Prompt
› List all open order approvals for this week and remind decision-makers via Teams. Include amount, supplier, and urgency.
Contract Check
amaiko searches contract documents in SharePoint, extracts terms and notice periods, and creates reminders.
Prompt
› Find supplier contracts with notice periods in the next 90 days and create an action list: renew, cancel, or renegotiate.
Use Cases
HR
People ops that actually scales.
Applicant Screening
amaiko summarizes applications, compares them against requirement profiles, and suggests the best candidates.
Prompt
› Screening: Compile a list of the top 5 applicants for 'Software Developer'. Compare resumes against the requirement profile.
Absence Overview
amaiko creates an overview of vacations, sick leave, and absences, and flags capacity bottlenecks.
Prompt
› Create the weekly absence overview for Team X: planned vacations, sick reports, and potential capacity bottlenecks.
Onboarding Checklist
amaiko generates a complete onboarding checklist, sends welcome emails, and schedules introductions with stakeholders.
Prompt
› Generate an onboarding checklist for new employee Anna Schmidt: IT access, HR intro, safety training, schedule for the first 2 weeks. Send welcome email.
Use Cases
Executive Assistant
Scheduling, minutes, travel — handled before you ask.
Scheduling
amaiko finds available slots, coordinates attendees via Outlook/Teams, and creates calendar invites with agendas.
Prompt
› Schedule a 60-minute meeting with team leads and sales next week. Find 3 time slots, invite attendees, and set an agenda: goals, topics, decisions.
Meeting Minutes
amaiko creates compact minutes after meetings, including action items, and distributes tasks in Planner.
Prompt
› Create meeting minutes for 'Production Review' on March 2: attendees, decisions, 5 action items with owners and deadlines.
Travel Planning
amaiko collects travel options, creates itineraries, and prepares expense forms with attached receipts.
Prompt
› Plan a business trip to Munich, April 15–17: cheapest flight, downtown hotel, schedule, and expense overview.
Use Cases
Production Planning
Output, bottlenecks, shifts — all in one view.
Status Report
amaiko aggregates production metrics — output, downtime, bottlenecks — into a daily status dashboard.
Prompt
› Create the daily production status update: output per line, current bottlenecks, unplanned downtime, and recommended actions.
Material Availability
amaiko monitors inventory levels, forecasts demand from the order pipeline, and suggests reorders.
Prompt
› Analyze material inventory and suggest reorders for next week. Factor in open orders and lead times.
Shift Planning
amaiko optimizes shift schedules based on availability, qualifications, and order volume, and drafts proposals for approval.
Prompt
› Create the shift plan for April: factor in availability, qualifications, and planned order volumes. Provide 2 alternative proposals.
Use Cases
Quality Management
Deviations caught, audits prepared, standards met.
Deviation Report
amaiko collects complaint data, analyzes root cause frequencies, and prioritizes actions with assigned owners.
Prompt
› Create the weekly complaints report: top 5 root causes, affected batches, recommended immediate actions, and responsible owners.
Audit Preparation
amaiko gathers evidence from SharePoint/OneDrive, creates a structured audit folder, and builds a checklist.
Prompt
› Prepare the audit folder for the ISO audit: collect process descriptions, evidence, and create a checklist with responsible owners.
Inspection Plan
amaiko analyzes inspection data, suggests sample sizes, and generates inspection plans with intervals.
Prompt
› Create the monthly inspection plan for product line A: sample sizes, inspection intervals, and associated inspection instructions.
Use Cases
Innovation
Trends spotted, ideas ranked, POCs on track.
Trend Monitor
amaiko conducts external research, summarizes relevant trends and competitor activity, and delivers actionable insights.
Prompt
› Create a one-page trend briefing on 'Generative AI in SMBs' with 3 potential impacts on our products.
Idea Management
amaiko collects ideas from Teams/Forms, structures and scores them, and recommends the top ideas for implementation.
Prompt
› Consolidate ideas from the innovation channel this month, score by effort vs. impact, and name the top 3 with reasoning.
POC Support
amaiko documents POC goals, tracks progress, collects test data, and creates final reports with recommendations.
Prompt
› Track the POC for Feature X: document goals, collect test metrics weekly, and create a final report after 4 weeks.
Use Cases
Digitalization Manager
Roadmaps tracked, automation found, stakeholders aligned.
Roadmap Tracking
amaiko monitors digitalization project progress, identifies blockers, and creates quarterly reports for stakeholders.
Prompt
› Create the weekly roadmap update: project status, blockers, capacity bottlenecks, and recommended escalations.
Automation Suggestions
amaiko analyzes recurring emails and tasks, identifies automation potential, and prioritizes use cases.
Prompt
› Analyze the last 30 days of recurring email workflows and suggest 3 priorities for process automation.
Stakeholder Updates
amaiko creates standardized status updates, presentations, and decision templates tailored to each audience.
Prompt
› Create the monthly update for leadership: 1 page status, 1 page risks, and a recommendation for prioritizing next steps.
Getting Started
Three steps to your first win
Start small
Pick 2–3 use cases with measurable impact. Daily briefing + meeting prep is a great start.
Connect your tools
Link Outlook, SharePoint, HubSpot, Personio. More data = smarter answers.
Build your knowledge
Save decisions and prompts as knowledge sheets. Value compounds over time.
Ready to put AI to work?
Every use case on this page works today. No training, no setup wizards, no 'coming soon.'
Enterprise-grade security. Learn more