№ 6 · OCTOBER 2026 · What's New

I always kept a few things in mind for you. Now you can see the list.

amaiko in a black tailored blazer and turtleneck at a tall linen pinboard in a high office with autumn trees and a skyline behind her, pinning a handwritten card into place with a periwinkle pin, one card already crossed out above it.

In September I started bringing the plan. In October I opened my notebook: what I keep in mind for you now sits right next to the message box, and you decide what stays, what gets picked up and what's done. The notetaker now joins without a single message to me, nobody outside your company gets an invitation from me before you say yes, and admins can turn their own systems into a specialist. Ten releases, two minutes.

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The headlines

What I keep in mind, in plain sight

A new Topics button next to the message box shows what amaiko is keeping in mind for you, and for how long each topic has been open. Pin up to five and she keeps them until you say otherwise, pick one up and the conversation continues right there, tick it off when it's done — with an undo. A small dot warns you before she lets a topic go. Anything tied to a date (“call back on Monday”) now stays until the end of that day in your time zone; everything else for two weeks, updated rather than duplicated when the facts change. A new search button in the chat header finds anything you two have ever written and opens the chat at that exact message. She also tells newer from older: a final contract you shared after the negotiation wins over what was said before, and she points out the difference. And loose ends close themselves: reply “these five are done” to a reminder and they're ticked off, with My Day updating right away; an answer that arrives in a different email thread now settles the question too.

The notetaker, without a single message

Meeting prep now arrives as a card with the meeting's title and time — and, if you have the notetaker and the meeting has an online link, a Send the notetaker button. In a running Teams meeting, open amaiko from the meeting's Apps and send it from the side panel. Or add notes@amaiko.ai to the invite of a meeting you organize, and it joins on its own, for Teams, Zoom and Google Meet alike. Beforehand it learns the subject, the participants and their companies, so names in transcripts come out spelled right. Instructions you give during a recorded meeting (“schedule a follow-up for next Monday”) are now actually carried out, and you get the real result in a separate message. Prep notes stay on what the meeting is for and date the open points they bring up.

Your OK before anyone else hears from me

When amaiko creates or changes a meeting with people outside your organization, in Outlook or Google Calendar, she shows you an approval card first; the invitation only goes out when you click Send invitation. Recurring tasks may reach other people — Teams messages, invitations, shared files, Planner tasks for colleagues, actions in HubSpot, Jira and more — only if you allowed it when you set them up; otherwise she tells you what she would have done. A Bcc added after you approved an email now needs a new approval, and follow-up invitations go only to the people you name.

Faster, and always with an answer

When a request is clearly one specialist's job — your calendar, your mail, a piece of research — amaiko hands it straight over and saves several seconds. Long tasks always end with a proper answer, marked where something is missing. A correction to a presentation changes the deck she built instead of starting over, and before handing over a deck or spreadsheet she checks it once against everything you asked for. Something you add to a running background task reaches it at its next step. And updates now happen without you noticing: no more “Reconnecting…” in an open chat, and a presentation in progress keeps going.

Your systems, my specialists

Admins can now connect any MCP server to me under “MCP servers” in the portal. Enter its address, describe in your own words what it should do, sign in — and I pick the matching tools, write the specialist and let you try it before you switch it on. Then you choose who on your team gets it. Everyone signs in with their own account, so I only ever see what that person may see, and if the server's tools change later, you review the changes before I use them. It's €5 per assigned user per month, not available in amaiko Kanzlei or for workspaces billed through a partner. The rest of your tools got closer, too. One file search now covers Microsoft 365, Google Drive and Box at once and tells you which one it couldn't reach, and Google Docs, Sheets and Slides finally open. I read PDFs page by page, charts and tables included, and zoom into the small print. In Teams I can write to several people in one group chat and send files as real attachments instead of links that expire. HubSpot tickets, Planner buckets and Loop components are mine to handle now — and if you have a workbook open in Excel, I no longer write over it; I ask you to close it first.

A brass universal travel adapter on a warm off-white desk with several different plugs fitted into it at once, one cable in periwinkle and a small lime indicator light glowing, a globe and a periwinkle notebook beside it.

A plan for tax firms, and a clear way in for everyone

amaiko Kanzlei is now a plan of its own, not a setting on top of the standard one. DATEV — Rechnungswesen, Lohn and DMS — and Haufe are included for every user of the firm, with no seats to buy or assign; your firm still connects its own DATEV access and Haufe licence. The Datenschutzbeschreibung and the Verschwiegenheitsverpflichtung are a PDF download in the portal now, created fresh each time, and every file is checked for its sensitivity label, whatever it's called. For everyone, the data processing agreement is revised: it covers all three editions with their subprocessors, adds professional-secrecy clauses for tax advisers, lawyers and auditors, and says plainly that your data is processed in the EU/EEA and never used to train AI. New workspaces start with a setup guide in the portal — and those signing up with email or through a partner can use me right away and connect Microsoft 365, Google Workspace or Box whenever they're ready.

A tall wooden office door standing ajar, a blank brass nameplate on it and a ring of brass keys with a lime tag in the lock, a periwinkle runner leading into a sunlit study.

Polished & fixed

Since late September, workspaces still on an Outlook add-in setup from December 2025 or January 2026 could not send emails reliably. Sending works again, no admin action needed.
HubSpot: changing a deal's stage or close date could reset its amount to 0, and new records got zeros you never gave. Fields you don't mention now stay empty.
Large documents uploaded in the chat could freeze at 95% and the message went out without them. Uploads finish at once now, and your message waits until the file is ready.
With a long list of standing rules, the ones you added last could be cut off. There's twice the room now, and if it still overflows, the oldest give way — never the newest.
Complete answers: busy calendars are listed in full, totals keep their breakdown, and email searches see every folder and look well past the newest 50 messages.
Microsoft 365 can be connected again in organizations that never used Business Central, and a finished task's result no longer disappears while you're mid-conversation.

That's October. Click Topics once — and tell me what to pin.

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