Which AI tools work with Google Workspace and Microsoft 365?

If your company’s knowledge sits in Google Workspace, in Microsoft 365 or in both, amaiko is a good fit for SMBs, because it connects both platforms through connectors and only ever works with the permissions of the person asking. According to the facts page, every workspace picks Microsoft, Google Workspace or Box during setup and can add more connectors afterwards.

Why is an AI for one platform often not enough?

Knowledge work rarely happens in a single app. The quote lives as a file in Drive, and the customer’s follow-up question has been sitting in your inbox since Tuesday. An AI that knows only one of those sources gives you half an answer and leaves you to dig up the rest yourself.

More and more companies use these tools. The Federal Statistical Office of Germany reports that 20% of companies with ten or more employees used artificial intelligence in 2024, up from 12% a year earlier. Among mid-sized companies with 50 to 249 employees the share reached 28%. The more people rely on AI every day, the more it costs you when the assistant sees only half of your files.

Then there are companies that simply don’t run on Microsoft. Any assistant that requires a Microsoft 365 account is off the table for them. How the cost of constantly hopping between apps adds up is covered in Why does switching between CRM, email and project tools cost so much working time?

How does amaiko connect both platforms?

Through connectors. A connector links a provider to your workspace and unlocks its specialists, and after that everyone signs in with their own account. You can pick Microsoft (Microsoft 365 and Teams), Google Workspace or Box.

If you start without Microsoft 365, you sign up with an email address on your company domain. amaiko rejects private addresses such as Gmail. You then work in the web app. Microsoft 365 can be added later, and a Microsoft workspace can add Google Workspace the same way.

Permissions follow one rule on both platforms. amaiko works with the user’s own Microsoft 365 or Google Workspace rights. Knowledge is personal, company-wide or, with Microsoft Teams, team-wide, and personal knowledge stays with its owner. For how amaiko pulls several systems into one answer, read Which AI connects all your company’s tools and answers every question in one chat?

What can amaiko do in Google Workspace?

It handles the daily routine around mail, calendar and files. In Gmail, amaiko applies labels, archives, marks messages as read and sets out-of-office replies. It writes emails as drafts and never sends them on its own. In Google Calendar it creates, changes and deletes events.

Drive, shared drives included, and Docs are connected, as are Tasks, Forms and your contacts including the company directory. From Meet, amaiko pulls meeting links along with past recordings and transcripts. The What’s New for September 2026 notes that it attaches files to Gmail drafts, straight from Google Drive if you like, and every draft carries the signature you store once in the settings. Google Sheets and Google Slides are separate paid add-ons.

Ask amaiko to attach a Drive file to a reply in a Gmail thread, and a finished draft lands in your inbox. You hit send yourself, which is exactly the order you want for customer mail.

What only works with Microsoft 365?

Above all, the proactive features: the morning briefing, Active Inbox for email triage, the My Day calendar view and meeting prep read your mailbox and calendar only through Microsoft 365. The facts page adds the chat in Microsoft Teams, the Outlook add-in, SharePoint, OneDrive, OneNote and Microsoft To Do, along with team knowledge tied to Teams membership.

The Meeting Notetaker, a paid add-on, detects meetings automatically only with Microsoft 365, though you can always paste a link to Zoom, Google Meet or Teams.

If you want the briefing, Active Inbox or prep before customer meetings, you need the Microsoft connector. If your main goal is to put the knowledge in Drive, Gmail and Calendar to work, Google Workspace alone will do.

How do the platforms compare?

The table sums up three typical setups.

Criterion	Google Workspace only	Microsoft 365 only	Microsoft 365 plus Google Workspace
Where you work with amaiko	Web app	Teams chat and web app	Teams chat and web app
Email	Gmail, drafts only	Outlook	Outlook and Gmail
Calendar	Google Calendar	Outlook calendar, My Day	both
Files	Drive, Docs	SharePoint, OneDrive	all four
Morning briefing, Active Inbox, meeting prep	no	yes	yes
Team-wide knowledge	no	yes, via Teams membership	yes
Connectors in the price	one, included	one, included	second costs the base plan per seat

What should IT sort out before launch?

One approval per platform. In Google Workspace, your admin has to mark amaiko’s client ID as trusted in the Google Admin Console before users can connect. Google explains that a trusted app gets access to all Workspace services, restricted ones included. Changing the setting requires the admin privilege for service settings.

For Microsoft 365, the pricing page says your admin grants consent once. Microsoft describes this consent as approving the requested permissions for the entire organization and advises reviewing them carefully first. So have the person responsible for your environment look over the permissions, whether that’s someone in-house or at your IT provider.

Data protection works the same on either platform. According to the security page, amaiko stores data on its own infrastructure in Germany, AI processing runs in the EU, and data leaves the EU only if you explicitly book that. What German hosting means in comparison is covered in Which AI assistants really host in Germany?

What does it cost and how do you test it?

amaiko costs €499 per user per year, which works out to €41.58 a month, or €49.90 if you pay monthly, starting at 5 seats. From 200 seats the price drops to €399 per year. Your first connector is included. Each additional one costs the same per seat as the base plan, so a Microsoft workspace with an extra Google connector pays the plan twice. You’ll find every tier on the pricing page, and the ROI calculator shows what pays off for your team.

A company email address is all you need to test it, no Microsoft 365 account required. You add a payment method, and the plan isn’t charged during the 14 days. An additional connector can only be booked once the trial has turned into a paid subscription. To see how amaiko handles your particular mix of Google and Microsoft, book a demo.

Frequently Asked Questions (FAQ)

Which AI assistants work with both Google Workspace and Microsoft 365?

amaiko. It connects Microsoft 365, Google Workspace and Box through connectors and always works with the permissions of the person using it. One workspace can also connect both platforms, in which case Google Workspace counts as an additional connector.

Do I need Microsoft 365 to use amaiko?

No. Companies without Microsoft 365 sign up with an email address on their own company domain and use amaiko in the web app, with Google Workspace or Box as their connector. You can add Microsoft 365 later.

Does amaiko send emails from Gmail?

No. In Gmail, amaiko creates drafts and never sends anything itself. It can apply labels, archive, mark messages as read and set out-of-office replies.

Is the Microsoft Teams chat available to companies on Google Workspace?

No. The Teams chat requires Microsoft 365. Companies on Google Workspace use amaiko in the web app.

What does the Google Workspace connector cost?

Your first connector is included in the plan. If your workspace already runs on Microsoft 365, Google Workspace is an additional connector and costs the same per seat as the base plan. It can’t be booked during the 14-day trial.

Can amaiko see files I am not allowed to open myself?

No. amaiko works with each person’s own Microsoft 365 or Google Workspace permissions. If you can’t open something in Drive or SharePoint, amaiko won’t find it for you either.

Does amaiko work in Slack?

Not yet. A Slack integration is in preparation and is not available to customers so far.