amaiko vs Fireflies: Meeting Transcripts vs Corporate Memory (2026)

What Fireflies does genuinely well

Most Fireflies comparisons open with the bot’s shortcomings. Let’s open with credit instead, because in one category Fireflies is genuinely hard to beat — and pretending otherwise would insult your intelligence.

The best price-to-feature ratio in meeting AI. The free tier is actually functional: unlimited transcription, limited summaries, 800 minutes of storage per seat. The Pro plan costs $10 per seat per month, billed annually. Nobody in this market gives you more transcription per dollar, and for a team that just needs meeting notes, that math is hard to argue with.

Transcription in 100+ languages. Fireflies transcribes more than 100 languages — genuinely relevant for international Mittelstand teams whose calls switch between German, English and the language of whichever subsidiary or supplier is on the line.

A massive integration surface. Over 40 native integrations, action items pushed straight into your CRM, and recent MCP support that opens the platform to AI tooling. Add AskFred — conversational AI over your past transcripts — plus sentiment analysis, talk-time analytics and question detection, and you get a complete meeting toolkit at a commodity price.

So why does this page exist? Because a meeting notetaker and a corporate AI platform are different categories — and the amaiko vs Fireflies question only makes sense once you see where the meeting notetaker’s world ends.

Four structural differences

This is not a feature race between two similar products. Fireflies and amaiko are built on opposite architectural decisions, and four of them decide the evaluation.

The bot in the room

Fireflies works by sending a visible bot into your calls — on Zoom, Google Meet and Microsoft Teams alike. So does amaiko’s Meeting Notetaker, and pretending otherwise would be dishonest: for live capture, a third-party notetaker joins the meeting or it captures nothing. Either way the consent process belongs to you, and plenty of IT departments skip that conversation by blocking third-party bots wholesale.

Where the two diverge is everything either side of the call. amaiko is a native Teams app running in your own tenant, so the notetaker is one specialist in an assistant your people already have rather than a separate product with its own login. It reads a meeting against your CRM, projects and past decisions instead of in isolation. It can take the transcript from the platform’s own recording when a bot is genuinely off the table. And with a paired Hey Pocket recorder it covers the conversation around a table — a meeting Fireflies cannot see at all, because there was never a link to join.

Transcript search is not corporate memory

Fireflies knows exactly one thing: what was said in meetings it attended. AskFred is conversational search over those transcripts — handy, but it is transcript search, not organizational understanding. The decision that was made in an email thread, the context buried in a SharePoint document, the expertise of the colleague who never joins calls: all invisible. amaiko builds a persistent corporate memory across all of it — decisions, context, who knows what, why things were done the way they were — and that memory grows with every interaction instead of resetting at the meeting boundary. The measurable effect for amaiko teams: 35% less time spent searching, and onboarding up to 57% faster, because new hires inherit a memory instead of a folder of transcripts.

Recording is not intelligence

Fireflies records, transcribes, summarizes — and then waits to be asked. There is no proactive layer: no morning briefing, no triaged inbox, no follow-up that appears before someone requests it. Every insight sits behind a question you have to think to ask. amaiko works the other way around. It monitors your company’s signals and acts first: your briefing is ready before you open the laptop, meeting follow-ups appear without anyone asking, and the things you would have forgotten get surfaced before they cost you. A reactive tool saves you minutes when you use it; a proactive one saves you the minutes you didn’t know you were losing.

A recording bot is not a Teams app

Fireflies “supports” Microsoft Teams the way it supports Zoom and Meet: the bot dials in. That is the entire Teams story — no native app, no chat interface, no proactive nudges inside the place your team actually works. If your company lives in Teams, you are integrating a foreign object into every call rather than adding intelligence to your environment. amaiko is Teams-native by design: a network of specialized AI agents — for meetings, email, research, knowledge linkage and more — that coordinates on complex requests inside the chat window your team already has open. See how the agent network operates.

The data residency question

Credit where due: Fireflies holds SOC 2 Type II, offers HIPAA compliance on Enterprise, negotiates zero-day retention with its AI sub-processors and does not train models on your data. That is a more serious posture than much of the meeting-bot market.

But the default is US servers. EU data residency exists only through the Private Storage add-on — bring your own cloud bucket — and only on the Enterprise plan at $39 per seat per month. So the $10 product everyone quotes and the configuration a German works council would accept are two different products, and the gap between them is the entire pricing argument. Recordings of your internal conversations are about as sensitive as corporate data gets; “US by default, EU as an enterprise add-on” is the wrong default for a German company. amaiko’s answer is structural, not configurable: 100% German hosting and ISO 42001 alignment — standard, on every plan, not an add-on.

The pricing reality

Fireflies’ pricing is honest and aggressive: a free tier with unlimited transcription, Pro at $10, Business at $19, Enterprise at $39 per seat per month, billed annually. If all you need is cheap transcription and US storage is acceptable, the value is real — we said so up top.

But follow the requirements a German Mittelstand company actually has. EU data residency? Enterprise plan, $39 per seat, plus your own storage bucket to manage. Notes that survive past the meeting they came from? Another system, and someone to keep moving them into it. And after all that, you own a meeting transcription tool — not a corporate memory, not a proactive assistant, not a Teams app.

amaiko is €29.91 per user per month, billed annually, and meeting minutes add the €19.99 Notetaker — €49.90 all-in. What that buys is German hosting and a scope covering your meetings, email, documents and internal systems rather than calls alone. Comparing the price tags only makes sense if you remember they buy different categories.

Who should choose which

Honest segmentation, no sales reflex.

Choose Fireflies if your calls run across Zoom, Meet and Teams with external participants, you need affordable multilingual transcription at scale, your consent process is genuinely sorted, and US data storage is acceptable — or the Enterprise budget for Private Storage is there. As a pure meeting notetaker, it is the best value on the market.

Choose amaiko if your company lives in Microsoft Teams, German data residency is a requirement rather than a preference, you want memory that covers more than meetings, and you would rather have AI that acts before being asked than a tool that only reacts once a meeting is over.

Run both if Fireflies covers your external cross-platform calls and amaiko provides the corporate memory and proactive layer inside Teams. They solve different problems; nothing about them conflicts.

If you are surveying the wider field, our roundup of Fireflies alternatives covers the other contenders. And if you would rather see corporate memory than read about it: book a demo — it takes one Teams chat to show you.