amaiko vs Fireflies: Meeting Notes vs Corporate Memory in Teams (2026)

Your meetings are hosted in Germany

amaiko is hosted in Germany on its own infrastructure, on every plan, and its AI processing runs exclusively within the EU. It is GDPR-compliant; details are on the security page. Your transcripts, your summaries and the knowledge amaiko builds from them stay there, not in the US and not in the Microsoft cloud.

Fireflies’ security FAQ says: “All your data is stored and processed in the US cloud infrastructure by default.” The way to choose another location is Private Storage, which Fireflies’ pricing page lists only on the Enterprise plan at $39 per seat per month, annual only. Fireflies’ Private Storage guide then states the limit: “Data is processed on Fireflies’ servers in the U.S. but stored in your designated bucket location.” For your company that means the top tier buys a storage location, and every meeting is still processed in the US.

After the call, the meeting becomes company knowledge

amaiko’s Meeting Notetaker is a paid add-on and joins the online meeting as a named participant, on every platform the notetaker covers, not only Teams. When the call ends, the summary arrives in your Teams chat: decisions, action items with owners, open questions. Action items go to Microsoft To Do.

Then the meeting becomes part of your company’s persistent corporate memory. amaiko reads it together with your CRM, projects, email and past decisions, and every night it consolidates your conversations into lasting company knowledge. Weeks later you ask in Teams “what did we decide on pricing last Tuesday?” and amaiko answers from your meeting history, read together with the email and CRM context around it.

Fireflies’ Teams setup guide says the recap goes to “your email, Fireflies Notebook, or a Microsoft Teams channel”. Its Teams integration sends meeting notes to the channel you select. Questions about past meetings go to AskFred, which you open from the Fireflies navigation menu or home page. For your team that means the notes reach Teams, and working with them starts in another app.

Ask as often as you like

Tokens are unlimited at amaiko. Your team asks as many questions as the work needs, at the same price per seat.

Fireflies charges AskFred in AI credits. Its AskFred guide says “AI credits are charged per request”, and more complex requests use more of them. The pricing page includes 20 AI credits on Pro, 30 on Business and 50 on Enterprise, and Fireflies’ AI credits guide says the credits included on sign-up “are one-time and do not expire”. More credits come as a recurring paid add-on, from $4 a month for 50 credits up to $480 a month for 10,000 on annual billing, and unused credits from that subscription do not carry over. For your company that means every question about your own meetings draws on a credit pool that never refills, and once it is spent, asking costs a monthly subscription.

Everything after the meeting, in the same chat

The minutes are where amaiko’s work starts. It triages your inbox with Active Inbox, drafts replies, writes documents on command, runs research and has your morning briefing ready before the day starts. It works across Outlook, SharePoint, OneDrive, Word, Excel and PowerPoint, and through the marketplace with HubSpot, Personio, DATEV, Dynamics 365 Business Central, Jira, Confluence and more. amaiko teams spend 35% less time searching, and onboarding is up to 57% faster.

Fireflies’ Personal Assistant page names Slack as the place where its Daily Digest and meeting recaps are delivered. For a company that works in Teams, amaiko does all of it in the chat your team already has open.

Price

amaiko costs €41.58 per user per month billed annually (€499 per user per year), or €49.90 billed monthly, with unlimited tokens. Meeting notes need the Meeting Notetaker add-on at €19.99 per user per month on top, so the all-in price is €61.57 per user per month billed annually. Minimum 5 seats. German hosting is included. See pricing.

Fireflies’ pricing page lists Pro at $10, Business at $19 and Enterprise at $39 per seat per month billed annually ($18 and $29 monthly for Pro and Business; Enterprise is annual only). SSO, SCIM, audit logs, custom data retention and Private Storage are Enterprise features. Fireflies prices in USD; we have not converted.

Two companies at list price, net, billed annually:

On list price Fireflies is cheaper. Fireflies’ price buys a meeting assistant processed in the US, with AskFred on a credit meter. amaiko’s buys the assistant your team uses all day, with your meetings in it, hosted in Germany. If you would otherwise run a second AI tool for documents and your business systems next to a notetaker, count both.

Questions to ask Fireflies before you sign

Get the answers in writing. Ours is under each one.

1. Where are our meetings processed, and what does keeping them in the EU cost us? Your Private Storage guide says processing stays on your servers in the US. amaiko: Hosted in Germany, AI processing in the EU, on every plan, at the list price.
2. How many AskFred questions do our one-time AI credits cover per person, and what do we pay each month once the team has used them up? amaiko: Unlimited tokens at a fixed price per seat, so the monthly bill does not change.
3. What do we pay in year one and year three for the tier with the SSO, SCIM and storage controls our IT requires? amaiko: Users × €738.88 with the Notetaker, every year.
4. Where does our team work with the results: in Teams, or in the Fireflies app? amaiko: In your Teams chat when the call ends, and in the corporate memory you ask afterwards.
5. Which of the systems we run on can Fred read and act in? amaiko: Microsoft 365 natively, plus HubSpot, Personio, DATEV, Dynamics 365 Business Central, Jira and the rest of the marketplace. Custom connectors are available on request.

See it for yourself

Book a demo and see what amaiko does with a meeting after the call ends. Our roundup of Fireflies alternatives covers the rest of the field.