amaiko vs Read.ai: Meeting Reports vs Corporate Memory (2026)
amaiko vs Read.ai: Read stores meeting data in the US. amaiko turns your meetings into persistent corporate memory in Teams, hosted in Germany.
Facts last verified: September 27, 2026
Head-to-head
| Feature | amaiko | Read.ai |
|---|---|---|
| Native Teams | Full support | Not available |
| Works while you don't | Full support | Full support |
| Learns your style | Full support | Partial / Limited |
| Multi-Agent | Full support | Not available |
| SOTA Models | Full support | Not available |
| Zero Onboarding | Full support | Not available |
| EU Data NOW | Full support | Not available |
| All Internal Systems | Full support | Partial / Limited |
| Full M365 | Full support | Partial / Limited |
| Starting Price | €41.58/mo | Free–$29.75 |
Your meetings are stored in Germany
amaiko is hosted in Germany on its own infrastructure, on every plan, and its AI processing runs exclusively within the EU. It is GDPR-compliant. Your transcripts, your summaries and the knowledge amaiko builds from them live there: not in the US, and not in the Microsoft cloud.
Read’s Security & Privacy Overview says: “data captured is stored encrypted at rest within the AWS us-east-1 datacenter in Northern Virginia USA.” Another location is possible “if you are considering a large group purchase”, by contacting Read’s sales team. The same page says Read participates in the EU-U.S. Data Privacy Framework. Read’s pricing page lists no storage location on any plan. For your company that means every meeting Read records is stored in the US by default, and keeping it in Europe is a negotiation, not an option you can buy.
After the call, the meeting becomes company knowledge
Both notetakers get into the meeting the same way. amaiko’s Meeting Notetaker joins the online meeting as a named participant, as Read’s assistant does, on every platform the notetaker covers, not only Teams. It is a paid add-on.
The difference starts when the call ends. amaiko delivers the summary to your Teams chat: decisions, action items with owners, open questions. Then the meeting becomes part of your company’s persistent corporate memory, and amaiko reads it together with your CRM, projects, email and past decisions. Action items go to Microsoft To Do. Weeks later you ask in Teams “what did we decide on pricing last Tuesday?” and amaiko answers from your meeting history.
Read’s Microsoft page says that after a Teams meeting “you can view the meeting report by visiting the Reports page in your Read Dashboard”, and that reports can be sent by email, Slack or Teams. For your team that means meeting knowledge sits in another vendor’s report archive, and using it starts with going there.
One assistant for the whole workday
Read’s pricing page describes meeting reports, a meeting coach and summaries of meetings, email and messaging. amaiko summarizes too, and then does the follow-up work in the same Teams chat. It triages your inbox, drafts replies, writes documents on command, runs research and has your morning briefing ready before the day starts. Through the marketplace it works with HubSpot, Personio, DATEV, Dynamics 365 Business Central and other systems. amaiko teams spend 35% less time searching, and onboarding is up to 57% faster.
For your company that means one assistant your team already talks to, with the meetings inside it, instead of a meeting tool next to everything else.
Price
amaiko costs €41.58 per user per month billed annually (€499 per user per year), or €49.90 billed monthly. Meeting notes need the Meeting Notetaker add-on at €19.99 per user per month on top, so the all-in price is €61.57 per user per month billed annually. Minimum 5 seats. German hosting is included.
Read’s pricing page lists Pro at $15 and Enterprise+ at $29.75 per user per month billed annually ($19.75 and $39.75 monthly). Enterprise+ requires 5 licences and is the only tier with SAML single sign-on, SCIM, domain capture and a custom data retention policy. Read prices in USD; we have not converted.
Two companies at list price, net, billed annually:
| amaiko + Meeting Notetaker | Read Pro | Read Enterprise+ | |
|---|---|---|---|
| 10 people: per month | €615.70 | $150.00 | $297.50 |
| year one | €7,388.80 | $1,800.00 | $3,570.00 |
| three years | €22,166.40 | $5,400.00 | $10,710.00 |
| 25 people: per month | €1,539.25 | $375.00 | $743.75 |
| year one | €18,472.00 | $4,500.00 | $8,925.00 |
| three years | €55,416.00 | $13,500.00 | $26,775.00 |
| Data stored in | Germany | USA (Northern Virginia) | USA (Northern Virginia) |
On list price Read is cheaper. Read’s price buys meeting reports stored in Northern Virginia. amaiko’s buys the assistant your team uses all day, with your meetings in it, hosted in Germany. If you would otherwise run a second AI tool for email and documents next to a notetaker, count both.
Questions to ask Read before you sign
Get the answers in writing. Ours is under each one.
- Where exactly is our meeting data stored, and what does storage in the EU cost us? amaiko: In Germany, on amaiko’s own infrastructure, on every plan, at the list price.
- Which AI providers process our meetings, and in which countries? Read’s pricing page names models from Anthropic and OpenAI. amaiko: AI processing runs exclusively within the EU.
- What do we pay in year one and year three for the tier with the controls our IT requires? amaiko: Users × €738.88 with the Notetaker, every year.
- Where does our team see the results: in Teams, or in the Read Dashboard? amaiko: In your Teams chat when the call ends, and in the corporate memory you ask afterwards.
- Who drafts the follow-up email and the document after the meeting? amaiko: amaiko does, in the same Teams chat.
See it for yourself
Book a demo and see what amaiko does with a meeting after the call ends. Our roundup of Read.ai alternatives covers the rest of the field.