Top 5 Fireflies.ai Alternatives (2026)

Fireflies.ai owns the meeting-notetaker category on value: a genuinely functional free tier with unlimited transcription, support for more than 100 languages, and 40+ native integrations at prices that undercut everyone else. If all you need is transcripts, it is hard to argue with. So why do so many teams search for a Fireflies alternative in 2026?

Three reasons come up in almost every conversation:

• The bot. Fireflies works by sending a visible participant into every call, and many corporate IT departments block third-party bots as a matter of policy rather than assess them one by one. Worth being straight about: every third-party notetaker here works the same way for live capture, amaiko’s included. If your IT has a blanket policy, that shortlist is short.
• The data. Fireflies runs on US servers by default. EU data residency exists — but only through the Private Storage add-on on the $39/seat Enterprise plan. The GDPR-compliant configuration cancels the price advantage that made Fireflies attractive in the first place.
• Transcripts are not memory. AskFred answers questions about past recordings — that is transcript search, not organizational understanding. Knowledge stays locked inside individual meetings. Nothing accumulates, nothing connects to your projects or customers, and nothing acts on what was decided. The company learns nothing from its own meetings.

If one of these is your reason for leaving, here are the five alternatives worth shortlisting in 2026 — each with genuine strengths and honest limitations. For the direct head-to-head, see amaiko vs Fireflies.

1. amaiko — meetings become company memory, inside Teams

Every notetaker on this list answers the question “how do we record meetings?” amaiko answers a different one: “how does our company remember?”

Be clear about what amaiko does not change: its Meeting Notetaker joins the call as a visible participant, exactly as Fireflies does, and it is a paid add-on — €19.99 per user per month on top of the €29.91 base plan — €49.90 all-in. Anyone telling you a third-party notetaker can capture a live call without joining it is selling you something.

There is a second, quieter mode if a bot in the room is genuinely blocked: record or transcribe the meeting in the platform itself, and amaiko ingests the transcript afterwards. No bot joins. It is also weaker — nothing live, and it depends on someone remembering to switch platform transcription on. It needs the same add-on. Worth knowing it exists; not worth pretending it is the main event.

What changes is everything around the capture. The notetaker is one specialist inside an assistant that already lives in the Teams your company runs on, hosted in Germany — not a separate web app with a separate login and its own transcript silo.

It also reaches meetings that have no meeting link at all. Pair a Hey Pocket recorder — amaiko is an official Hey Pocket partner — and the conversation across a table arrives like any other: one summary, action items in Microsoft To Do, searchable later. Every online-only notetaker on this list is blind to that room. Note that in this mode amaiko shows no notice to the people present, so the consent obligation is entirely yours.

The bigger difference is what happens after the meeting. Fireflies stores transcripts; amaiko builds a persistent corporate memory. What was decided, who owns it, which customer or project it touches — meeting knowledge lands in the same memory as your email, your projects and your company systems, and it stays there across every conversation. Where AskFred can search what was said, amaiko understands what it means for your business — and still knows it next week, next quarter, next year.

That memory feeds a self-learning agent network: specialized AI agents for email, meetings, research and company systems that improve from how your organization actually works. And amaiko acts proactively. A notetaker hands you a summary and waits. amaiko surfaces the follow-up that is about to slip, prepares your day, and chases the action items nobody assigned — the part of meeting intelligence that transcription tools structurally never attempt.

It also refuses to be meeting-scoped. amaiko orchestrates all company-internal systems — your CRM, your ERP, internal tools, industry software. Meetings are one input into a working AI layer, not the product.

Compliance is where the contrast with Fireflies is sharpest: 100% German hosting and ISO 42001-aligned AI management are the default, not an enterprise add-on — details on the security page. Pricing is €29.91 per user per month billed annually, and the Notetaker add-on brings the meeting side to €49.90 all-in — see pricing.

One honest caveat: amaiko is not a standalone transcription tool. If what you actually need is cheap multi-platform transcripts — Zoom today, Webex tomorrow, 100+ languages — Fireflies’ free tier remains genuinely hard to beat, and amaiko deliberately does not compete there. amaiko is for companies that run on Microsoft Teams and want meetings to feed a working corporate memory rather than a searchable archive.

Best for: Teams-centric companies — especially in Germany and the EU — that want meeting recall hosted in Germany and feeding a corporate memory, plus an AI layer that remembers and acts. You can book a demo to see it in your own tenant.

2. Read AI — the deepest meeting analytics, with the same bot problem

If Fireflies feels too shallow rather than too risky, Read AI is the natural upgrade path. Its Search Copilot builds a knowledge graph across meetings, email and Slack — the most comprehensive cross-channel approach in this category — alongside engagement and sentiment analytics, a CRM Copilot that updates Salesforce or HubSpot after calls, and real traction: roughly 5 million monthly active users and a $450M valuation (Reuters, October 2024).

But if you are leaving Fireflies because of the bot, Read AI doubles down on exactly that problem. Its bot has a documented habit of emailing summaries to all invitees — external participants included — and documented corporate blocks on Zoom and Teams to show for it. EU data residency exists but is enterprise-only. And the knowledge graph is per-user and session-bound — no shared organizational memory emerges. Pricing: free for 5 meetings a month, Pro at $19.75/user/month ($15 annual), Enterprise at $29.75, Enterprise+ at $39.75 with a 5-licence minimum.

Full comparison: amaiko vs Read AI.

3. Sally — the DSGVO-native meeting assistant

Sally answers the data question that Fireflies cannot answer on standard plans. Built in Mannheim, Germany, EU-hosted and GDPR-compliant by design, Sally joins Teams, Zoom, Google Meet and Webex calls, transcribes in 35+ languages and delivers structured summaries. It explicitly markets itself as a Copilot alternative with stronger data protection — and for European buyers whose only problem with Fireflies is where the data lives, that pitch lands.

The honest limitation: Sally solves where your meeting data is stored, not what happens to it afterwards. It is still an assistant that joins your calls, and it is meeting-scoped — you get good, compliant notes, not a persistent AI layer across all company work. Nothing accumulates into corporate memory, and nothing acts on what was decided.

Full comparison: amaiko vs Sally.

4. Fyxer — email-first, with meeting notes attached

Fyxer comes at the problem from the inbox. It triages email into smart labels, drafts replies trained on your own writing style, and its notetaker delivers meeting notes straight to your inbox; the Professional tier adds calendar scheduling and Fyxer Chat, which searches your inbox, meetings, calendar, uploaded documents and the web. Onboarding takes under a minute, and the app is verified on both the Google and Microsoft marketplaces.

Hosting is not one of the catches — Fyxer stores exclusively in the EU/EEA, on Google Cloud in Belgium and the Netherlands. The real ones: its initiative covers the communication layer — email, calendar, and client conversations in HubSpot, Salesforce and Slack — but no documentation describes an operational trigger from an ERP or an industry system, and its Microsoft Teams app is a control surface over that same data rather than a home in Teams. It is also the most expensive option here relative to scope: $30/user/month for Starter ($22.50 annual) covers one inbox plus meeting notes, and Professional runs $50 ($37.50 annual) — triple Fireflies’ Business price.

Full comparison: amaiko vs Fyxer.

5. Microsoft 365 Copilot — native meeting recap, no bot required

If your meetings happen in Teams anyway, Microsoft’s own stack deserves a look before any third-party notetaker. Copilot summarizes Teams meetings natively — no external bot joins the call — and Teams Premium ($10/user/month) adds Intelligent Meeting Recap and live translation across 40+ languages. Compliance is the legally defensible enterprise kind: EU Data Boundary, BSI C5, German data residency possible.

The price of that comfort is steep. Copilot costs $30/user/month as an add-on requiring an E3 or E5 license — total per-seat costs often exceed €50/user/month for meeting recap plus general M365 assistance. It is purely reactive, builds no persistent memory — recaps do not accumulate into company knowledge — and non-Microsoft systems stay out of reach without custom Copilot Studio development.

Full comparison: amaiko vs Microsoft 365 Copilot.

How to choose

Start from the reason you are leaving, not from a feature list:

• You run on Microsoft Teams and want meetings to become company knowledge rather than a transcript archive, with German hosting: choose amaiko. Persistent memory, proactive intelligence and orchestration of your internal systems, from €29.91 per user per month billed annually, plus €19.99 for the Meeting Notetaker add-on — €49.90 all-in. The full arithmetic: Fireflies replacement for Microsoft Teams.
• A bot in the room is your actual blocker: no third-party notetaker here avoids one for live capture, amaiko included. Microsoft 365 Copilot’s native recap is the cleanest bot-free route; amaiko’s Teams transcript pickup is the weaker fallback if you want the notes in your corporate memory anyway.
• You want deeper meeting analytics than Fireflies offers and can live with a visible bot and a US vendor: Read AI — and budget for the enterprise tier if you need EU residency.
• Your only problem with Fireflies is GDPR and you genuinely just need meeting notes: Sally is the DSGVO-native answer.
• You live in your inbox and want email triage with meeting notes as a bonus: Fyxer — EU-hosted, and proactive inside the inbox, but with no reach into your ERP or the industry systems your operations run on.
• You already pay for E3/E5 and want native recap with zero new vendors: Microsoft 365 Copilot or Teams Premium.

And in fairness to the tool you are leaving: as a pure transcription engine, Fireflies’ free tier — unlimited transcription, 100+ languages — remains the best value on the market. The question is not whether Fireflies is good at transcripts. It is whether transcripts are what your company actually needs from its meetings — or whether knowledge that compounds, remembers and acts is worth more than another searchable archive.