Top 5 Read.ai Alternatives (2026)

amaiko is the Read.ai alternative for companies that work in Microsoft Teams: its Meeting Notetaker takes the minutes, your action items land in Microsoft To Do, and the meeting stays answerable in the same Teams chat, hosted in Germany.

Buyers look past Read for reasons Read’s own pages state:

• Your meetings are stored in the US. Read’s Security & Privacy Overview says captured data is stored in AWS us-east-1 in Northern Virginia. A different location is for Read’s sales team, “if you are considering a large group purchase”.
• The admin controls cost the top tier. SAML single sign-on, SCIM, domain capture and a custom data retention policy are Enterprise+ features at $29.75 per user per month billed annually, from 5 licences (pricing).
• The results live in Read’s dashboard. After a Teams meeting, Read’s Microsoft page sends you to the Reports page of the Read Dashboard to view the report.

Here are five alternatives, amaiko first, followed by the five questions that decide between them. For the direct head-to-head, see amaiko vs Read AI.

1. amaiko: the meeting notetaker inside your AI assistant in Teams

amaiko’s Meeting Notetaker is a paid add-on with three ways in. It joins Teams, Zoom or Google Meet calls as a named participant, the same mechanism Read uses. In Teams it can instead pick up the transcript Teams recorded itself, with no bot in the call. And a paired Hey Pocket recorder brings in the conversations you hold in person.

After the call, a card with the summary, decisions, open questions and action items arrives in your amaiko chat in Teams. The action items that are yours go to a Microsoft To Do list. If the notes need to go outside amaiko, it exports them as a PDF and attaches them to an email you approve.

Then the meeting stays answerable. Weeks later you ask “what did we decide on pricing last Tuesday?” in Teams and get the answer from the stored summary, and colleagues who attended and use the Notetaker can ask the same. Before your next meeting with the same people, amaiko sends a prep note that brings back what was decided last time.

The same chat drafts your email replies for approval, writes documents, runs research and has your morning briefing ready. Marketplace specialists for HubSpot, Personio, DATEV, Dynamics 365 Business Central and other systems are added per seat. amaiko teams spend 35% less time searching, and onboarding is up to 57% faster.

amaiko is hosted in Germany on its own infrastructure, on every plan, GDPR-compliant and aligned with ISO 42001. AI processing runs in the EU, and data leaves the EU only if you explicitly book it. Details are on the security page. The price is €41.58 per user per month billed annually (€499 per user per year), or €49.90 monthly, from five seats, and the Meeting Notetaker adds €19.99 per user per month on top: €61.57 all-in billed annually, €7,388.80 a year for a 10-person company and €18,472.00 for 25. See pricing.

Best for: companies that work in Teams and want meetings that turn into tasks and stay answerable, hosted in Germany. Book a demo.

2. Fireflies.ai: a cross-platform meeting notetaker

Fireflies sends its notetaker into Zoom, Google Meet, Teams and other platforms. Pro costs $10 per seat per month billed annually, Business $19 and Enterprise $39, annual only (pricing). Choosing where your meeting data is stored is Private Storage, which Fireflies’ security page places in the Enterprise plan. For a Teams company that means another notetaker with its own app, and the top tier if you want to pick the storage location.

Full comparison: amaiko vs Fireflies.

3. Sally: a meeting assistant hosted in Germany

Sally is an AI meeting assistant from Aliru GmbH in Mannheim. Its security page says personal data is stored on servers in Germany at Hetzner. Sally joins Teams, Zoom and Google Meet as a visible bot, and its own blog says there is no botless mode; in-person conversations go through its mobile app. Starter costs $8, Pro $40 and Enterprise $79 per user per month billed annually (pricing). For a Teams company that means a separate meeting product next to your assistant; amaiko is the assistant in Teams that took the notes and that you ask afterwards.

Full comparison: amaiko vs Sally.

4. Fyxer AI: an email assistant with a notetaker

Fyxer organizes your inbox, drafts replies in your voice and sends a notetaker that joins your meetings. Starter costs $22.50 per user per month billed annually ($30 monthly) and Professional $37.50 ($50 monthly); Enterprise is priced on request, from 50 users (pricing). Fyxer stores data on Google Cloud in Belgium and the Netherlands (help center). amaiko covers the inbox as well, and adds the Teams chat, documents and your business systems, hosted in Germany on its own infrastructure.

Full comparison: amaiko vs Fyxer.

5. Microsoft 365 Copilot: Microsoft’s AI add-on licence

Microsoft 365 Copilot Business lists at $21 per user per month paid yearly, and Microsoft requires a separate licence for a qualifying Microsoft 365 plan to buy it (pricing). A discount to $18 applies to purchases between 1 July and 31 December 2026, for the first year only (offer terms). To ask Copilot about a Teams meeting after it ends, a transcript of that meeting must exist (Microsoft Support). For your company that means a second per-user licence on top of Microsoft 365, and transcription switched on in every meeting you want to ask about later. amaiko runs in the same Teams at €41.58 per user per month billed annually, €61.57 with the Notetaker, hosted in Germany.

Full comparison: amaiko vs Microsoft 365 Copilot.

How to decide

Leaving Read comes down to five questions. Here is what the alternatives answer, and where amaiko lands.

How does the meeting get captured? Read, Fireflies, Sally and Fyxer each send a notetaker into the call. Sally says it has no botless mode. amaiko lets you choose per meeting: a bot in Teams, Zoom or Google Meet, Teams’ own transcript, or a Hey Pocket recorder in the room, all on one add-on.

Where are recordings processed and stored? Read stores captured data in Northern Virginia. Fireflies puts the choice of storage location in its $39 Enterprise plan. Fyxer stores in Belgium and the Netherlands. Sally stores in Germany. amaiko hosts in German data centres on its own infrastructure on every plan and deletes the raw transcript after 30 days, keeping the summary, decisions and action items.

Who can find a recording afterwards? In Read, the meeting owner decides: reports can be shared automatically with internal and external participants as editor or viewer, or not at all (Read). amaiko answers questions about a meeting only to colleagues who were in it and use the Notetaker, whoever recorded it. It matches them by Microsoft account or email address, never by display name, so a namesake never gets in. People outside your company see the notes only when you send them the PDF. Hey Pocket recordings stay findable only by the person who recorded them.

What happens after the meeting? Read sends you to its dashboard and can distribute the report by email, Slack or Teams. Sally posts results to Teams, Slack, your CRM or Notion. amaiko does the follow-through: your action items become Microsoft To Do tasks, and earlier decisions come back in a prep note before the next meeting with the same people.

What does a seat cost? Read Pro costs $180 per user per year on annual billing, and Read Enterprise+, the tier with SSO and a retention policy, $357. amaiko with the Notetaker costs €738.88: €499 for the plan and €239.88 for the add-on. For a 10-person company that is €7,388.80 in year one, for 25 people €18,472.00. A notetaker covers the hour of the meeting; amaiko’s price is the assistant your team works with all day, with meeting notes as one part of it.

See it in your own workday

Book a demo and see what amaiko does with a meeting once the call ends. Prices are on the pricing page.